Administration

Contracts-Agreements Specialist

Guidelines


Overview

The purpose of the Contracts-Agreements Specialist Guidelines is to provide Organization Subprocess Formualation instructions for the role of Contracts-Agreements Specialist. These Guidelines are divided into areas based on the class of activities: Preliminaries, Register Key Players, Interim Deliverables, Adding Advisors, Contract & Deliverables Modifications, and Analysis.

Organization: ORG


Guidelines

  1. Preliminaries
  2. Register Key Players
  3. Interim Deliverables
  4. Adding Advisors
  5. Contract & Deliverables Modifications
  6. Analysis

1. Preliminaries

-Administrative Tools-
Administration Manager
Contracts Manager
Program Manager
Field Center Contracts Manager
Contracts-Agreements Specialist
COTR
JPL Technical Monitor
Awardee
Mission Advisor
Topic Manager
Budget Personnel
New Technology Reviewer
Mission Directorate Representitive
Field Center Program Manager
EHBs Developer: Register Login Change Password Forgot User ID/Password Frequently Asked Questions (FAQs) Print Instructions Regulations and References Search Current Contracts -Registration Approval- Administration Manager:
Approve Registration

2. Register Key Players

Contracts-Agreements Specialist:
 Register Key Players
  

3. Interim Deliverables

-Submit Deliverables-
Contracts-Agreements Specialist:
 Call For Deliverables

Awardee:
 Submit Deliverables
 
Contracts-Agreements Specialist:
 Review For Late Deliverables
 Notify Awardees of Late Deliverables

-Technical Intermediary Deliverables-
Contracts-Agreements Specialist:
 Notify COTR to Review Deliverables

COTR:
 Review Deliverables

Contracts-Agreements Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

Contracts-Agreements Specialist:
 Approve Deliverables

-Financial Intermediary Deliverables-
Contracts-Agreements Specialist:
 Notify Field Center Contracting Officer to Review Vouchers

Field Center Contracts Manager:
 Review Vouchers

Contracts-Agreements Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

Contracts-Agreements Specialist:
 Notify Accounting Officer to Process Vouchers

Contracts-Agreements Specialist:
 Approve Deliverables

-Other Reviews of Intermediary Deliverables -
COTR:
 Notify Others to Review Deliverables

Advisor:
 Review Deliverables 

Field  Center Program Manager,
 Update FC Status Report
 
Budget  Personnel:
 Review Contract Financial Status Reports
 Cumulative Financial Reports
 
Mission Directorate Representative:
Field  Center Program Manager,
Topic Manager,
Subtopic Manager,
Field  Center Program Manager,
 Review Deliverables

Contracts Manager:
 Review Deliverables

Budget  Personnel:
 Review Contract Financial Status Reports
 Cumulative Financial Reports

Program  Manager:
 Review Deliverables

4. Adding Advisors

-Adding New Advisors-
Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field Center Program Manager,
Program Manager,
Contracts Manager:
 Notify New Advisor

Advisor:
 Register Advisor
 Search Current Contracts 
 Reply From New Advisor

Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field  Center Program Manager,
Program Manager,
Contracts Manager:
 Request to Add Advisor 

Contracts-Agreements Specialist:
 Add New Advisors
 
-Advisor Reviews-
Advisor:
 Review Deliverables 

5. Contract & Deliverables Modifications

-Update Deliverables-
Contracts-Agreements Specialist:
 Update Deliverables

-Review Deliverables-
Contracts-Agreements Specialist:
 Notify Awardee to Review Updated Deliverables
 
Awardee:
 Review Updated Deliverables

Contracts-Agreements Specialist:
 Notify COTR to Review Updated Deliverables

COTR:
 Review Updated Deliverables
 
Contracts-Agreements Specialist:
 Notify Contracting Officer to Review Updated Deliverables

-Update Contract Binder-
Contracts-Agreements Specialist:
 Update Contract Binder

6. Analysis

Administration Manager
Contracts Manager
Program Manager
Field Center Contracts Manager
Contracts-Agreements Specialist
COTR
JPL Technical Monitor
Awardee
Mission Advisor
Topic Manager
Budget Personnel
New Technology Reviewer
Mission Directorate Representitive
Field Center Program Manager
EHBs Developer: Report Tool

References:

Sample Reference-1
Sample Reference-2


Organization Samples:

Sample: Unconditionally Distributable
Sample: Maintained In Organization Library
Sample: Proprietary- Contact: Name- Phone-Email


Organization Contacts:

Sample: Name- Phone-Email

Samples From Other Organizations:

Click Here For Other Samples