Closeout

Play-Implementation

Overview

In this subprocess, we deal with the process of IT Grant/Agreement Closeouts.

Organization: ORG

Roles

Closeout Manager
IT  Grants Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center IT  Grants Manager,
IT  Grants Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer,
Mission Directorate Representitive,
Field Center Program Manager

EHBs Developer

Table of Contents

1. Preliminaries
2. Register Key Players
3. Final Deliverables
4. Adding Advisors
5. Final Closeouts
6. Analysis

1. Preliminaries

-Administrative Tools-
Closeout Manager
IT  Grants Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center IT  Grants Manager,
IT  Grants Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer,
Mission Directorate Representitive,
Field Center Program Manager:
 Register 
 Login
 Change Password
 Forgot User ID/Password
 Frequently Asked Questions (FAQs)
 Print Instructions 
 Regulations and References
 Search Current IT  Grantss 

-Registration Approval-
Closeout Manager:
 Approve Registration

2. Register Key Players

IT  Grants Specialist:
 Register Key Players

3. Final Deliverables

-Submit Deliverables-
IT  Grants Specialist:
 Call For Deliverables

Awardee:
 Submit Deliverables

IT  Grants Specialist:
 Review For Late Deliverables
 Notify Awardees of Late Deliverables

-Technical Final Deliverables-
IT  Grants Specialist:
 Notify GTR to Review Deliverables

GTR
 Review Deliverables

IT  Grants Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

IT  Grants Specialist:
 Approve Deliverables

-Financial Final Deliverables-
IT  Grants Specialist:
 Notify Field Center IT  Grants Officer to Review Vouchers

Field  Center IT  Grant Manager:
 Review Vouchers

IT  Grants Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

IT  Grants Specialist:
 Notify Accounting Officer to Process Vouchers

IT  Grants Specialist:
 Approve Deliverables

-Other Reviews of Final Deliverables -
GTR
 Notify Others to Review Deliverables

Advisor:
 Review Deliverables 

Field Center Program Manager,
 Update FC Status Report
 
Budget  Personnel:
 Review IT  Grants Financial Status Reports
 Cumulative Financial Reports
 
Mission Directorate Representative:
Field Center Program Manager,
Topic Manager,
Subtopic Manager,Field Center Program Manager,
 Review Deliverables

IT  Grant Manager:
 Review Deliverables

Budget  Personnel:
 Review IT  Grants Financial Status Reports
 Cumulative Financial Reports

Program Manager
Overall Programs Manager:
 Review Deliverables

-Field Center New Technology, CASIs, and TechTracs-
IT  Grants Specialist:
 Notify Field Center New Technology Officer of Availability of New Technology Report
 Notify CASI Officer of Availability of Final Technical Report
 Notify TechTracs Officer of Availability of TechTracs Data

4. Adding Advisors

-Adding New Advisors-
Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field Center Program Manager,
Program Manager
Overall Programs Manager,
IT  Grant Manager:
 Notify New Advisor

Advisor:
 Register Advisor
 Search Current IT  Grantss 
 Reply From New Advisor

Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field Center Program Manager,
Program Manager
Overall Programs Manager,
IT  Grant Manager:
 Request to Add Advisor 

IT  Grants Specialist:
 Add New Advisors
 
-Advisor Reviews-
Advisor:
 Review Deliverables 

5. Final Closeouts

-Final Closeout-
IT  Grants Specialist:
 Notify IT  Grantsing Officer to Review Closed IT  Grantss

IT  Grants Specialist:
 Close IT  Grants  

6. Analysis

Closeout Manager
IT  Grants Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center IT  Grants Manager,
IT  Grants Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer
Field Center Program Manager:
 Report Tools