Closeout

Play-Implementation

Overview

In this subprocess, we deal with the process of Software/Agreement Closeouts.

Organization: ORG

Roles

Closeout Manager
Software Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center Software Manager,
Software Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer,
Mission Directorate Representitive,
Field Center Program Manager

EHBs Developer

Table of Contents

1. Preliminaries
2. Register Key Players
3. Final Deliverables
4. Adding Advisors
5. Final Closeouts
6. Analysis

1. Preliminaries

-Administrative Tools-
Closeout Manager
Software Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center Software Manager,
Software Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer,
Mission Directorate Representitive,
Field Center Program Manager:
 Register 
 Login
 Change Password
 Forgot User ID/Password
 Frequently Asked Questions (FAQs)
 Print Instructions 
 Regulations and References
 Search Current Softwares 

-Registration Approval-
Closeout Manager:
 Approve Registration

2. Register Key Players

Software Specialist:
 Register Key Players

3. Final Deliverables

-Submit Deliverables-
Software Specialist:
 Call For Deliverables

Awardee:
 Submit Deliverables

Software Specialist:
 Review For Late Deliverables
 Notify Awardees of Late Deliverables

-Technical Final Deliverables-
Software Specialist:
 Notify GTR to Review Deliverables

GTR
 Review Deliverables

Software Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

Software Specialist:
 Approve Deliverables

-Financial Final Deliverables-
Software Specialist:
 Notify Field Center Software Officer to Review Vouchers

Field  Center Software Manager:
 Review Vouchers

Software Specialist:
 Examine Review of Deliverables
 Notify Awardees To Resubmit Deliverables

Software Specialist:
 Notify Accounting Officer to Process Vouchers

Software Specialist:
 Approve Deliverables

-Other Reviews of Final Deliverables -
GTR
 Notify Others to Review Deliverables

Advisor:
 Review Deliverables 

Field Center Program Manager,
 Update FC Status Report
 
Budget  Personnel:
 Review Software Financial Status Reports
 Cumulative Financial Reports
 
Mission Directorate Representative:
Field Center Program Manager,
Topic Manager,
Subtopic Manager,Field Center Program Manager,
 Review Deliverables

Software Manager:
 Review Deliverables

Budget  Personnel:
 Review Software Financial Status Reports
 Cumulative Financial Reports

Program Manager
Overall Programs Manager:
 Review Deliverables

-Field Center New Technology, CASIs, and TechTracs-
Software Specialist:
 Notify Field Center New Technology Officer of Availability of New Technology Report
 Notify CASI Officer of Availability of Final Technical Report
 Notify TechTracs Officer of Availability of TechTracs Data

4. Adding Advisors

-Adding New Advisors-
Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field Center Program Manager,
Program Manager
Overall Programs Manager,
Software Manager:
 Notify New Advisor

Advisor:
 Register Advisor
 Search Current Softwares 
 Reply From New Advisor

Mission Directorate Representative:
Topic Manager,
Subtopic Manager,
Field Center Program Manager,
Program Manager
Overall Programs Manager,
Software Manager:
 Request to Add Advisor 

Software Specialist:
 Add New Advisors
 
-Advisor Reviews-
Advisor:
 Review Deliverables 

5. Final Closeouts

-Final Closeout-
Software Specialist:
 Notify Softwareing Officer to Review Closed Softwares

Software Specialist:
 Close Software  

6. Analysis

Closeout Manager
Software Manager
Program Manager
Overall Programs Manager
Mission Directorate Representative
Field Center Software Manager,
Software Specialist,
GTR,
JPL Technical Monitor,
Awardee,
Mission Advisor,
Topic Manager,
Subtopic Manager,
Budget  Personnel,
New Technology Reviewer
Field Center Program Manager:
 Report Tools